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How ABC can Help with Your 123s

March 7, 2018 by greenmellen

by Anne Moore Odell

Sometimes, it can feel like your hands are tied when it comes to costs—everything from rent and salaries to materials. As you closely examine every line of your company’s income statements looking for ways to cut costs and grow profits, pay particular attention to direct and indirect costs as two levers you can adjust to maximize revenues.

Smart companies are figuring out which indirect and direct costs are fundamental to their operations, which activities can be outsourced, and which can be done away with altogether. Activity-based costing (ABC) is a powerful method for computing indirect and direct costs, to help you determine precisely where money is being spent and made.

Defining Direct and Indirect Costs

Simply defined, direct costs vary with your sales while indirect costs do not vary directly with changes in sales. Explains Mike Iverson, Numbers Coach, “If you don’t sell a widget, your direct cost isn’t there, but if you don’t sell a widget, you still have indirect costs.”  Direct and indirect costs are sometimes also referred to as variable vs. fixed cost.

Direct costs can be logically connected to the creation of a product or the completion of a service. These costs can include materials and labor. It is even possible to calculate the exact cost of the materials used to create one unit of a product and the amount of labor necessary.

Indirect costs are the bucket into which the other costs of doing business are dropped, including rent, marketing, sales, accounting and executive costs. Indirect costs are more difficult to connect to the cost of your product and service. For example, if you make three product lines, it is very difficult to directly correlate the salary of the receptionist to a unit of product.

“Indirect costs, sometimes referred to as overhead, are controlled using a combination of vendor contracts, vigilant operators and timely financial reports,” says Bob Wagner, President of NetFinancials, Inc. headquartered in Atlanta. “We have one operator that paid a substantial amount for on-going repairs and maintenance expense. Most of the repair expense has been consolidated in a single vendor, which the operator monitors very closely using the budgeting feature in the financial reports that we provide.”


ABC Tracks and Applies Actions to Accounting

Activity-based costing (“ABC”) can help you understand and manage costs by looking at every activity in a business, and then assigning the cost of the activity to the product created. This makes it possible to designate more costs as direct versus lumping costs into indirect.

Iverson says that with ABC companies need to ask, “What activities do I engage in to make this product and how can I allocate my burden to that product?” In this model, companies examine which activities are driving both direct and indirect costs. Instead of lumping all indirect costs an indirect cost pool, activity-based accounting allocates and tracks expenses as they occur by activity.

“Activities-based accounting can get to the nitty-gritty of WHY you are incurring the cost in the first place,” says Iverson.

For example, assume Widget Company audits their client’s freight bills as their service.  The freight bills are received electronically directly from the client’s freight carrier vendor.  Widget Company has an Information Technology Department (“IT”) that maintains the computers and equipment which perform the audit of the client freight bills.  Can IT costs get allocated?  If so, how?  Widget Company using ABC determined that the maintenance and repair of the computers and equipment occurred based on the use of the equipment, in other words the volume of transactions getting audited by the systems.  Based on how many freight transactions were audited (the “activity”) Widget Company determined the best allocation of the IT maintenance and repairs expense was based on the number of audited freight bill transactions.  The allocation using ABC enabled Widget Company to a better picture of profitability by client.

Working with Costs in Real Time

Reviewing your income statements shouldn’t be just a quarterly or annual activity it should be monthly so that you can find ways to manage and limit expenses. One proven method of cutting both indirect and direct costs is following them as they occur.  “Accurate, timely financial statements and reports are essential in giving management the information they need to manage their direct costs,” explains Wagner. “With the speed of today’s business, only real-time reports give managers the feedback they need to manage costs.”

Wagner gives as an example the weekly report his company delivers to clients. Sales, cost of sales, banking, credit card and payroll data are obtained in real time using scanners, email and high-speed Internet. Weekly reports are prepared within 48 hours of receiving the data, ensuring that managers stay informed and on top of their operations.

Let us know how we can help you with ABC in your company.

Filed Under: Blog, Business Growth, Business Planning, Cash Flow Planning, Employer Tips, Financial Metrics, Financial Modeling, Personal Development, Productivity Management, Rolling Financial Forecast Tagged With: financial analysis, financial education, financial habits, financial leadership, financial management, financial reporting

Wondering How Your Company Stacks Up Against the Competition?

January 25, 2018 by greenmellen

by Michael Iverson

At one time or another, every business owner yearns to see how his or her company stacks up against the competition within the same industry. Comparing a company’s financial performance against that of its peers is likely to provide clues about how to improve the company’s results. For instance, it would be important to know whether a company’s administrative costs are significantly higher than those of others in the same industry.

Unfortunately, it’s not always easy to access competitive data. Competitive companies aren’t likely to publicly share financial results. Even if they do share some information, a large difference in size of a comparative company makes analysis difficult.

One way around the problem is to conduct the analysis using a Common-Size Income Statement, which converts a company’s income statement from dollars to percentages.  Every line on the income statement is expressed as a percentage of Net Sales.

Using common-size income statements makes it possible to compare companies that are different in terms of size but in the same industry. While it might seem unlikely to compare two competitors with Net Sales of $4 million and $100 million respectively, focusing on percentages can bring relevance to the analysis.  It also helps spot trends in your business, when comparing results to a prior period, for instance.  You can address the issues before it’s too late.

In the example below, Warning Lights of North Georgia’s income statement is shown alongside its common-size income statement. In the left-hand column are raw, dollar-denominated figures. The right-hand column shows the converted percentages.  The percentages are based on a percentage of sales.  In other words, you would divide the expense by the sales.  For example, in the spreadsheet below, selling expense of 11.9% is determined by the following formula: 1,223,000/10,281,000= 11.9%.

 

Now, Warning Lights of North Georgia’s results can be compared – line by line if so desired – to those of any other company in the industry.  (The financial statements of publicly-traded companies are accessible through the Securities and Exchange Commission’s EDGAR database or its Canadian equivalent SEDAR.)  Industry averages are compiled by national trade associations and a handful of competitive intelligence information services.  Banks, business brokers and good business libraries are likely sources of such information.

Using common-size financial statements, it is possible to determine how your company performs within its industry against the competition. Common-size income statements may be particularly useful in measuring the cost-effectiveness and profitability of a company against its peers as well as spotting trends when comparing multiple periods of your own financial results.

Filed Under: Blog, Business Growth, Business Planning, Cash Flow Forecasting, Cash Flow Planning, Employer Tips, Financial Metrics, Financial Modeling, Financing a Business, Key Performance Indicators, Rolling Cash Flow Forecast, Rolling Financial Forecast Tagged With: financial dashboard, financial education, financial habits, financial leadership, financial metrics, financial reporting, leadership strategy

Numbers Coach Helps a Content Publisher Stay Financially Focused

January 15, 2018 by greenmellen

The Company

EB Medicine (“EBM”), founded by Robert Williford, and it is carried on by family members Stephanie Williford and Robin Wilkinson.  EBM provides high quality content for the physicians who want to stay on top of issues in their specialty.  This includes study guides for a physician to keep up their continuing medical education and stay abrest of new methods or technologies.  EBM products are produced by practicing physicians from leading institutions around the world with a broad range of clinical expertise.

 

Situation

In 2016 the EBM team wanted to enhance their financial management and reporting.  They were looking to create a platform to communicate the company’s key performance indicators (“KPI”) that drive its financial results.  In addition, the EBM team wanted a “road map” that could guide them as they made financial decisions impacting strategies for growth.

 

Solution: The Numbers Coach Financial Leadership Services

The Numbers Coach (“NC”) financial leadership services were an ideal fit for developing EBM’s performance metrics.  NC developed a financial scorecard focusing financial drivers that give the team visibility into the profits and cash flow critical to sustained profitable growth.  The scorecard offers an “at a glance” view of results.  NC also developed a financial model that provided the road map for the EBM team to see where they were headed with profits and cash flow.  The model provides a rolling forecast during the year so that EBM team could make financial and operational decisions to achieve their goals.

 

 

 

Results

NC pulled together financial and non-financial data to complete a customized scorecard and financial model.  Each month NC meets with the EBM team to methodically review results and provide the input and analysis from the scorecard and financial model.  From the monthly financial mentor meetings, the EBM team can take actions on activities that improve the company’s bottom line results.

For more information on EB Medicine visit www.ebmedicine.net

To learn more about the Numbers Coach financial leadership services, click here

“Mike has been an important part of our team over the past year.  His understanding of financial processes, cash flow, and how to explain our results has provided our team with the right tools to navigate our finances successfully and stay focused on our financial goals.”  

Stephanie Williford, CEO

Filed Under: Business Growth, Business Planning, Case Study, Financial Modeling, Financing a Business, Key Performance Indicators, Rolling Cash Flow Forecast, Rolling Financial Forecast Tagged With: business coach, business coaching, business financial planning, financial education, financial leadership, financial management, leadership coaching, numbers coach

Numbers Coach Helps Manufacturer Improve Financial Results

January 15, 2018 by greenmellen

The Company

Direct Refrigeration Sales (“DRS”), founded by Tim Litsch, provides a high quality alternative to OEM replacement parts for the refrigeration industry.   One of their primary parts is a gasket that seals a refrigeration unit when closing the door and ensures the contents remain cold and intact inside the unit.  DRS products are of such quality that even several OEMs in the food service industry source with DRS for their replacement parts.

Situation

In 2016 Tim Litsch wanted to enhance his financial management and reporting.  The DRS team was looking to create a platform to communicate the company’s key performance indicators (“KPI”) that drive its financial results.  In addition, they wanted to see what needed to be done for the company to extract themselves from financing that was non-traditional but necessary to carry the business forward.  The DRS team wanted visibility through a financial model that would tell them what needed to be done to move from non-traditional financing to traditional bank financing at a lower cost.

Solution: The Numbers Coach Financial Leadership Services

The Numbers Coach (“NC”) financial leadership services were an ideal fit for developing DRS’s performance metrics.  NC developed a financial dashboard scorecard focusing financial drivers that provide visibility into the profits and cash flow critical to sustained growth of a business.  The scorecard offers an “at a glance” view of results.  NC also developed a financial model that provided a road map for the DRS team to see where they were headed with profits, cash flow, and the pay down of debt.  The model provided a rolling forecast during the year so that Tim and his team could make financial and operation decisions to achieve their goals.

Results

NC effectively pulled together the required financial and non-financial data to complete a dashboard scorecard and financial model.  Each month NC meets with the DRS team to methodically review results and provide the input and analysis from the scorecard and financial model.  From the monthly meetings, the DRS team implemented actions to take on activities that would improve the company’s bottom line results.

For more information on Direct Refrigeration Sales, visit www.directrefrigeration.com

To learn more about the Numbers Coach financial leadership services, click here

“Mike has been an integral part of our team over the past year.  His solid understanding of financial reporting processes and cash flow has provided our company with the right tools to navigate our finances successfully and help us stay focused on our financial goals.”  

Tim Litsch, Founder / CEO

Filed Under: Business Growth, Business Planning, Case Study, Cash Flow Forecasting, Cash Flow Planning, Employer Tips, Financial Metrics, Financial Modeling, Key Performance Indicators, Rolling Cash Flow Forecast, Rolling Financial Forecast Tagged With: business coach, business financial planning, company coach, financial education, financial habits, financial leadership, financial management, leadership coaching, numbers coach

Is It Time to Re-Examine Your Business Methods?

September 20, 2017 by greenmellen

by Michael Iverson

Several years ago, I read an article about things in everyday life that most people do incorrectly.  In many instances, it’s simply because that’s the way they’ve always done them.

For example, would you believe that only 5 percent of all Americans wash their hands correctly? The correct way involves 20 seconds of vigorous rubbing with soap and water.   Although soap and water are parts of the routine, only 5 to 10 seconds of washing is the norm.  But, washing the right way lessens your chances of contracting flu and other illnesses.

It seems that some of the instruction we get at various points in life is of dubious value.  One of my favorite quotes is from the great American author Mark Twain. “It isn’t what you don’t know that gets you into trouble. It’s what you know for sure that just isn’t so.”

People tend to latch onto an idea, often learned at a young age, and never let go of it. They believe it to be the truth, and it’s extremely difficult to convince them otherwise – even when the evidence against their idea is overwhelming.
If you like the idea of constant improvement, as most entrepreneurs do, you have to keep an open mind and re-examine notions about the things you do daily.

What you re-examine might be age-dependent

So, what are the things you do every day in your business that ought to be reexamined? The answer can depend on how long you have been in business.

Business owners in their fifties came into business in an entirely different economic and technology environment than we have today.  Many notions about avoidance of debt are rooted in the double-digit interest rate environment of the 1980s.  Obviously, the interest rate scenario has changed greatly, meaning carrying debt is less of an issue than when they got started in business.

Some owners in their fifties are also slow to update websites because of outdated ideas about the costs involved.  Website development costs are significantly lower than they were just a few years ago. If an owner has been putting off a refresh of capital or technology, it’s time to revisit these issues.

Many business owners in their forties will benefit from paying more attention to accounting and legal issues. In their early years of business, most entrepreneurs are pretty casual about their business relationships.  At this stage of your business life, the stakes are a bit higher; it’s time to put your important business agreements in writing.

For example, did you choose to operate as a proprietorship because it was the cheap and easy choice to make ten years ago?  You might want to revisit the matter depending on your goals.  If you are worried about scaling a company and limiting your liability, a Limited Liability Company, S-Corp. or C-Corp would be the better choice.  A proprietorship is unlimited liability.   Also, it might make sense, now, to take a course in accounting from a local college.  It’s hard to achieve peak performance unless you are well-versed in how to keep score and the numbers in business is how you measure winning from losing.

As you re-examine your business make sure that you have a written plan with strategies and numbers.  A plan helps provide important guidepost for making decisions about the business, or to explain your thought process, and your vision to employees and business partners.  The plan does not have to be a 100-page novel.  As a matter of fact, good plans can be one or a few pages of well thought out information and numbers.  Being concise and clear with your vision can help you execute and iterate faster.

Filed Under: Blog, Business Growth, Business Planning, Employer Tips, Financial Metrics, Financial Modeling, Key Performance Indicators, Productivity Management Tagged With: financial leadership, leadership characteristics, leadership habits, leadership strategy, leadership style, leadership traits, process, process improvement

The Numbers Coach Helps Medical Practice Improve Profits

April 25, 2017 by greenmellen

The Company

Choice Care Occupational Medicine and Orthopaedics (“CCI”), founded by Dr. Ish Khan, provides a 21st Century practice model which blends the two specialties of occupational medicine and orthopaedics. Dr. Khan’s unique program is the only one of its kind in Georgia that has proven enhance the quality of patients’ medical care along with dramatic cost savings for its clients.  (Now part of U.S. Healthworks, CCI has six locations in metro Atlanta.)

Situation

Dr. Khan wanted to enhance his team’s financial management and reporting.  The CCI team was looking to create a platform to communicate the company’s key performance indicators (“KPIs”) that drive its financial results.

Solution: The Numbers Coach Financial Leadership Services

According to Dr. Kahn, the Numbers Coach (“NC”) financial leadership services were an “ideal” fit for developing CCI’s performance metrics.  NC developed a financial dashboard focusing financial drivers that provide visibility into the profits and cash flow critical to sustained growth of a business.  The dashboard offered both graphs and numerical charts to give an “at a glance” view of results.  In addition, TFI reviewed the company’s financial results each month to help the team identify areas of concern or improvement.

Results

NC effectively pulled together the required financial and non-financial data to complete a dashboard.  Each month TFI assisted with the monthly financial results for the dashboard.   More importantly, NC’s methodical approach to measuring and reporting financial results provided the CCI team with timely information to take actions on profitable activities for bottom line results.

“Mike has been an integral part of our team over the years.  His solid understanding of financial reporting processes and systems provided our company with the right tools to navigate our finances successfully.”

Dr. Ish Khan, founder/CEO

Filed Under: Business Growth, Business Planning, Case Study, Cash Flow Forecasting, Cash Flow Planning, Employer Tips, Financing a Business, Key Performance Indicators, Working Capital Tagged With: business financial planning, financial education, financial habits, financial leadership, financial management, numbers coach, strategic planning

The Six Elements of Balanced Wealth

September 8, 2016 by greenmellen

For many successful entrepreneurs, wealth is measured in the most traditional medium: money. There’s enough money to support a chosen lifestyle, provide for loved ones and save for a comfortable retirement. There are even opportunities to enjoy some of life’s real pleasures.

Yet for every entrepreneur who is content with financial success, there’s another who wonders whether there isn’t more to life. In his book, Wealth and Happiness: Using Your Wealth to Create a Better Life, wealth advisor and author David Geller explores the feelings of emptiness that sometimes accompany business success.

Drawing on his experience as CEO of a prominent Atlanta wealth management firm, Geller describes people who are financially well-to-do, but find their lives unfulfilling. Geller himself struggled with such feelings following divorce. His clients often struggled with similar feelings after the death of a spouse or the loss of a business partner.

In coping with the loss of an important relationship, money is of little comfort. Incremental increases of income are not met by increased happiness. In fact, many people in that situation experience a negative correlation between increased wealth and their levels of happiness. That got Geller thinking about his clients’ situations, as well as his own. If their lives aren’t better at the end of the day, what’s the point?

 

A Holistic Approach

He began to research the notion of happiness, including Aristotle’s theory that “happiness is the meaning and purpose of life, the whole aim of human existence.” He learned that happiness is built on the foundation of a stable, balanced lifestyle. In particular, he identified six elements of wealth that are always present in stable, balanced lives as:

  1. Time
  2. Money
  3. Talents
  4. Body & Mind
  5. Wisdom
  6. Networks and Community

The key component is not money, but relationships (Networks and Community). The quality of a person’s most important relationships is the surest measure of happiness. When people commit to nurturing those relationships, the other elements of wealth seem to fall into place.

As a wealth advisor, Geller now believes his job includes managing a client’s mindset as well as his or her money. His findings led him to redefine the wealth management firm and put in place a system that would help clients pursue overall fulfillment and happiness. The firm’s approach is based on a model called Behavioral Wealth Management, which incorporates scientific research about decision-making and life events.

Geller also identified barriers that prevent people from using wealth to maximize their happiness. One of the most common is confusing pleasure and wealth. Activities that are pleasurable ignite your senses. True wealth, on the other hand, is about igniting your passions to make a difference in someone else’s life.

Personalization of behavioral wealth management is possible through use of tools that assess a person’s attitudes toward money and relationships. It’s a science-based approach to achieving stability in a client’s lifestyle.

If you see an inverse correlation between an increase in your wealth and your level of happiness, it may be time to rearrange priorities. Give us a call at (404) 353-2148 or send us an email, and we’ll discuss ways to restore your sense of a balanced life.

Filed Under: Blog, Business Planning, Leadership, Own Your Numbers, Personal Development Tagged With: financial education, financial freedom, financial independence, financial independence retire early, financial leadership, financial management, personal financial planning

What Is the Balanced Scorecard? (And Why Should You Care?)

July 13, 2016 by greenmellen

By Michael Iverson

If a business advisor told you that more than half of the largest U.S. corporations used a particular management tool, chances are pretty good that you would be interested in using it for your business.   The balanced scorecard is, in fact, widely used by America’s largest companies. Editors of the Harvard Business Review named it one of the most influential business ideas of the past 75 years.

The purpose of the balanced scorecard is alignment of strategy with the daily activities of a business.  It was introduced as a performance measurement framework in the 1990s by two business professors — Drs. Robert Kaplan and David Norton. The idea is to augment traditional financial business metrics with strategic, non-financial performance measurements. In combination, the two very different kinds of measurements provide a more balanced view of a company’s performance, especially its progress toward achieving long-term, strategic objectives.

A Change of Focus

The balanced scorecard attempts to address a long-time shortcoming of U.S. businesses – their focus on attainment of quarterly earnings goals, while paying too little attention to building long-term value. By focusing on near-term earnings, which are easily measurable, American businesses often neglect investment in intangibles, the returns of which are more difficult to measure.

Focusing on past events causes companies to under-invest in important areas like product and process innovation, building and retaining employee skills, and improving customer satisfaction levels.  These intangibles contribute significantly to the long-term value of a business.  Companies create future value by investing in customers, suppliers, employees, processes, technology and innovation – the intangibles that matter today.

Companies can only improve management of their intangible assets if they integrate measurement of those intangibles into their management systems. This notion led to development of a management tool for describing, communicating and implementing strategy – the balanced scorecard.

The scorecard envisions a company’s Vision and Strategy at the center of a continuous feedback loop, surrounded by four perspectives, each with its own business metrics. A company collects and analyzes data relative to each perspective.

The Learning & Growth Perspective

Employee training, individual growth and company-wide improvement are hallmarks of great companies. Employees who embrace technological advances and mentoring become more productive. Their collective knowledge significantly enhances the company’s value.

The Business Process Perspective

Managers need to know how well the business is performing based on its internal processes. Are the internal processes allowing the company to produce quality products and services, while achieving incremental improvement? The metrics for this perspective are unique to each business and should be designed by managers who are intimately aware of both internal processes and customer needs.

The Customer Perspective

Perhaps the most important management concept of recent years is the realization that meeting, if not exceeding, customer expectations is a leading indicator of business success. Customers whose expectations are met or exceeded become extremely loyal, building business value. When expectations are not met, customers begin to look for other suppliers.

The Financial Perspective

Traditional financial analysis does provide useful information. Kaplan and Norton suggest that it is most useful when it encompasses risk assessment and cost-benefit measurements, and when it is balanced by data from the other three perspectives.

If you would like help in creating a balanced scorecard for your business, just give us a call at (404) 353-2148 or send us an email, and we will be happy to help!

Filed Under: Blog, Business Growth, Business Planning, Cash Flow Forecasting, Cash Flow Planning, Financial Metrics, Financial Modeling, Key Performance Indicators, Leadership, Productivity Management Tagged With: business financial planning, financial analysis, financial dashboard, financial education, financial habits, financial leadership, financial management, financial metrics, financial reporting, key performance indicators, KPI, metrics

Numbers Coach Crafts Financial Models for Brewing Company

June 20, 2016 by greenmellen

COMPANY
In 1993, Red Brick Brewing (RBB) started as one of the first craft brewers in Atlanta.  The Red Brick team is dedicated to providing the consumer with world class Southern beers and ales.  The consumer gets a consistently great-tasting beer from unique blends of hops and other ingredients.  The RBB team of dedicated people are passionate about brewing the best-tasting Southern beer.  (Red Brick Brewing rebranded back to their original name of Atlanta Brewing Company in 2018.)

SITUATION
In 2012, the Red Brick team was transitioning its financial management and reporting with the goal of creating a financial model that would communicate the company’s key performance indicators (KPI) and drivers of its financial results to management and investors.  However, the team quickly found that it was challenging to accomplish this goal on their own.

SOLUTION: The Numbers Coach Financial Leadership Services
The Numbers Coach (“NC”) financial leadership services were an ideal fit for developing RBB’s customized financial model and metrics.  NC’s,Mike Iverson, created the model and also reviewed the company’s financial results each month to help the team identify areas of concern or improvement.

RESULTS
NC effectively pulled together the required financial and non-financial data to complete a customized financial model, providing insights for the team to do product and cash flow planning.  The model was developed with “what if” scenario planning capability.   This allows the team to see how changes to key metrics drive the financial results of the business.  The model also has the option to provide a rolling forecast for the team to get visibility on how they might finish the year given actual results to date.

According to RBB investor (and founder of North Highland Global Consulting) Dave Peterson:  “Mike at the Numbers Coach jumped in and set up a customized financial model that matched Red Brick’s business and key metrics.  His solid understanding of financial reporting and analysis provided our company with the right tools for financial planning.  We would highly recommend the Numbers Coach financial leadership services.”

For more information on Red Brick Brewing Company/Atlanta Brewing Company, visit https://atlantabrewing.com.

To learn more about the Numbers Coach financial leadership services, click here.

“Mike jumped in and set up a customized financial model that matched our business and key metrics.  His solid understanding of financial reporting and analysis provided our company with the right tool for financial planning.”  

Dave Peterson, Red Brick investor & founder of North Highland Global Consulting

Filed Under: Business Growth, Business Planning, Case Study, Cash Flow Forecasting, Cash Flow Planning, Financial Modeling, Rolling Cash Flow Forecast, Rolling Financial Forecast Tagged With: business financial planning, business growth, business planning, company growth, company planning, financial habits, financial leadership, financial management, strategic planning

Building Business Value Now for Successful Exit Later

March 23, 2016 by greenmellen

Managing a growing and thriving business can require 60‐hour weeks. The day-to-day events can consume even the best‐organized CEOs.

As a result, the establishment of an exit strategy is often postponed. Business owners inherently believe there is plenty of time later to firm up an exit strategy.

The problem with this thinking is that without a strategy, improper decisions can be made that greatly reduce value or eliminate exit strategy options.

Today, many companies are built to sell. Owners with this strategy continually focus on factors to enhance the exit process. The best advice is to ensure you have a balance between the “here and now,” and the ”there and later.” Ask yourself, what is my dream for this business, and if I reach that dream, what then? How will my family and I eventually benefit from these years of hard work and risk?

Your options include, leaving the business to family members, going public, selling it to employees, or to a private equity group or strategic corporate acquirer. A natural tendency in a young business is to have a very short time horizon ‐ next payroll, next tax payment, next customer, and next month. But to realize a successful (and earlier) exit, the business owner needs to keep his or her eye on the ultimate disposition of the company.

If the ultimate goal is an initial public offering you have to do different things than if the goal is to sell a private company.

For example, a C corporation, which allows unlimited shareholders, is the appropriate form if you plan to go public, however the sale of a C corporation is more expensive from a tax standpoint compared to selling a sub‐S or limited liability corporation. With an end game in mind, your advisors will be much more effective in insuring you have the proper business structure.


Invest Time in Planning the Exit

Spend 20 minutes a day thinking about the exit. This time will produce more monetary value in the end and make earnings from anything else you would do with this time pale in comparison.  Wealth does not generally come from the earnings of the business, but upon the exit from the business.

What should you think about? Look from the outside in.  Determine who should eventually own your company and why. Take a buyer’s view of what will make the business more attractive from a  strategic standpoint.

  • Perhaps you should devote more resources to developing proprietary and unique products or methods.
  • Can you develop a brand? Branded companies are sold as a multiple of sales, rather than a multiple of earnings
  • Document and protect your technology.
  • Corner a particular market or niche and become a price leader.
  • Become recognized. Do you have a good media and public relations strategy?

Are your contracts and agreements written so they would provide value to a purchaser of your company? Often, language in contracts can be problematic for buyers and investors.


Understand Due Diligence Deal‐Breakers

The due diligence phase of a transaction is when all details of the business are inspected. In our experience, business owners often unwittingly make decisions today that are deal‐breakers tomorrow. They make decisions for expedience, based on here and now rather than there and later.

High on the list of due‐diligence deal‐breakers is any inordinate dependency on factors outside the owner’s control. These include too much revenue from one customer, too much risk from a sole supplier or too much dependence on technology controlled by outsiders.

Why would a buyer want your company if it is dependent on outside technology? The buyer would likely discount your value or worse yet, acquire the technology from the outsider just as you have.

The bottom line to maximizing value — and assuring a successful exit — is to own your own magic. At least have exclusivity on that magic.

Another area of concern during due diligence is long‐term agreements.  You may enter into seemingly insignificant agreements that become deal‐breakers. Examples that allow outsiders to “hold up” your transaction include lease, employment, licensing, loan and stockholder agreements.  Obviously, no one is recommending against entering into such agreements; just that you enter into them under terms that do not preclude a successful sale.

It may seem obvious to counsel business owners to avoid mistakes, but there are some that are perilously easy to make and unbearably tempting. The top among these is the temptation to dabble with a potential buyer.


Don’t Dabble. Your Company Is Either For Sale Or It Is Not.

The singing siren is an unsolicited buyer who allows you to “see what this baby is worth.” The risk is that the exploration will leak. . . to employees who will get nervous and bolt, to customers who will look to competitors, to competitors who will look to take both customers and employees.  Testing your value can severely reduce your value.

On the upside, when the time comes to exit—to turn your value into wealth—there are some must‐dos to keep in mind:

  • Insist on competition among suitors. True market value can only be determined by getting negotiated offers from different buyers with different motivations to own your company. We believe that the absence of competition means selling at a minimum 35 percent discount below market value.
  • Understand valuation as it applies to your business. Benchmarking may seem objective, but overall it tends to undervalue good companies.
  • Finally, do not make the mistake of overestimating your own ability to do the deal yourself. If you do, it means taking your eye off the ball of running the company, faking sincerity with competing suitors and still having trust with one at the end, and negotiating with someone who likely has superior skills and deal experience.

Build the value, keep your exit in mind, avoid devaluing mistakes and at the end your strategy will be a lucrative one.

Filed Under: Acquisition of Business, Blog, Business Growth, Business Planning, Employer Tips, Mergers Tagged With: exit strategy, financial leadership, leadership, mergers and acquisitions, sale of a business

The Numbers Coach Assists in Capital Acquisition for Company Buy-Out

November 4, 2015 by greenmellen

SITUATION

In 2004 Pain Consultants of Atlanta, LLC (“PCA”), a leading pain management medical services firm, entered into an agreement where key leadership would purchase their division from their parent company.  PCA management needed to find the right type of financing to ensure a successful buy out.

SOLUTION: The Numbers Coach Financial Leadership Services

PCA turned to the Numbers Coach (“NC”) to assist with finding the right financial partner to execute the buy out. NC compiled a loan report that included detailed financial information and projections. The loan report told the PCA story, its vision for the future, and why it was a good deal for a financial partner.  Since the historical financial data was strong and accurate, and the projections realistic, PCA had several options available to them.

RESULTS

NC helped PCA management evaluate and determine the most appropriate financing options and terms to meet their objectives.

  • PCA received several competitive term sheets to evaluate.
  • Financing was timed to meet necessary deadlines for the buy-out.
  • A working capital line of credit was also secured to provide adequate financing for growth

Filed Under: Acquisition of Business, Business Growth, Business Planning, Case Study, Mergers Tagged With: business capital, financial leadership, funding a business, mergers and acquisitions, sale of a business

Numbers Coach Establishes Financial Infrastructure for Start-Up

November 4, 2015 by greenmellen

SITUATION

BodyBlocks Nutrition Systems began their business launch in 2003.  The Founders were excited about their plans and the products that they would offer.  The Company received seed capital from friends and family to take the business from an idea on paper to a proof-of-concept.  The idea passed the feasibility study, and they were ready to raise the necessary capital to launch the business.

Body Blocks realized they needed a financial consultant who could take them from an idea to launch, and on to the next level as an emerging growth business. What did they need?

  • A comprehensive financial model designed to match their business strategy
  • Capital
  • Basic Financial Reporting
  • Administrative Infrastructure (financial, risk management, and human resource functions)

SOLUTION: Numbers Coach Financial Services

At the end of 2003, BodyBlocks hired the Numbers Coach “NC”) to help them in their financial leadership.  They did not have a need for a full-time CFO, but did need the financial expertise.  NC immediately designed a financial model so the company could begin the process of telling its “story” to potential investors, and raise the necessary capital to launch its products.  Within a few weeks the model was complete and ready for investor meetings.

At the same time NC began establishing infrastructure for the company finance and accounting functions.  A foundation was created so that costs were variable and fit the specific needs of an emerging growth company in the early stages of its evolution.  NC also advised Body Blocks on how to secure the right level of business insurance to protect company assets.

NC managed and designed the human resource functions, bringing together key HR resources to develop critical documents, formal personnel files, and policies.  Payroll solutions were implemented to ensure all taxes were reported in a timely manner.

Filed Under: Business Growth, Business Planning, Case Study, Employer Tips, Financing a Business Tagged With: business growth, business planning, company growth, financial leadership, financial reporting, leadership, leadership coaching

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